Full Tables Every Night. So Why Is Cash Always Tight?
NSI CAPITALS is an outsourced accounting team for restaurants, hotels, and multi-location food groups. We reconcile your POS, card, and delivery-app deposits every day, support tip-heavy hourly payroll, and send you a P&L that shows exactly where your margin goes — by location, every period.
- Next-business-day sales reconciliation
- Every location reported separately
- NDA signed before day one
- card settlements
- cash drawer
- gift cards
- delivery-app payouts
Problem Finder
Running a Restaurant Is Hard Enough. Your Books Shouldn't Be.
“The register says one thing, the bank says another.”
We reconcile POS, card, cash, and deposits on a daily cycle. Variances get flagged while the shift staff still remember what happened — not buried in a month-end adjustment.
Who We Serve
Accounting Built for Hospitality
Whether you run a single neighborhood bistro or an 8-unit hospitality group, we match your operational cadence.
Independent Restaurants
Tight margins, rising food costs, and no time for spreadsheets.
Multi-Location & Franchise Groups
Consolidated books with every site reconciled on its own daily cycle.
Hotels & Resorts
Department-level reporting and occupancy tax tracked by location.
Bars, Catering & Event Venues
Variable crews, event revenue, and seasonal swings.
Specialized Services
Restaurant & Hotel Accounting Services
Specialized financial controls engineered specifically for high-volume, fast-turnover hospitality operations.
Daily Sales Reconciliation
POS, card, cash, and delivery-platform settlements matched to deposits every day.
See DetailsPayroll for Hourly Staff
Hours, tips, overtime, and differentials checked before every run — alongside your payroll provider.
See DetailsFood Cost & P&L Reporting
Food cost and labor % by location, with weekly, four-week, or monthly P&Ls.
See DetailsTax Filing & Compliance Support
Sales, occupancy, payroll, and entity obligations on one calendar, with workpapers ready before each deadline.
See DetailsClear Process
From Shoebox to Daily Clarity
Three steps to predictable books without altering your service line or kitchen routines.
Share your setup
POS, delivery apps, payroll provider, number of locations.
Get a written plan
Reconciliation cadence, reports you'll get, and price. Catch-up scoped separately if you're behind.
Start the work
We work from the daily exports your systems already produce. No new software for your team.
We Work From the Systems You Already Run
Reconcile daily POS exports, delivery app payouts, and hourly payroll directly inside QuickBooks, Xero, and your hospitality ledger.
Common Questions
Restaurant & Hotel Accounting FAQ
Answers to common questions from restaurant owners, general managers, and hospitality operators.
What is daily sales reconciliation for a restaurant?
Daily sales reconciliation matches what your POS recorded to what actually landed in the bank — card settlements, cash, gift cards, and delivery-app payouts net of fees. NSI CAPITALS runs it on a daily cycle, so a variance can still be explained by the staff who worked that shift.
Do you handle DoorDash, Uber Eats, and other delivery platform fees?
Yes. Delivery platforms, gift cards, and cash are tracked as separate channels, and each settlement is reconciled to the deposit that lands, net of platform fees, commissions, and customer promo adjustments.
Do you replace our payroll provider or POS?
No. You keep your POS (Toast, Square, Clover, TouchBistro) and your payroll provider (Gusto, ADP, Paychex). We pull reports directly, calculate tip allocations and overtime differentials, and audit payroll figures before every run.
How are tips handled in payroll?
We audit tip pooling, credit card tip disbursements, and direct cash payouts against your POS closing summaries to ensure complete FLSA tip-credit compliance and prevent payroll tax penalties.
Can you reconcile several locations?
Yes. We configure location-based accounting in QuickBooks or Xero, allowing you to see four-wall store profit, food cost %, and labor ratios individually for each unit, as well as consolidated group reporting.
Do you file our sales tax and occupancy tax?
We reconcile all taxable and non-taxable sales by jurisdiction, calculate state/local sales taxes and lodging occupancy surcharges, and prepare clean filing-ready workpapers for your licensed CPA or state tax portal.
Find Out Where Your Margin Is Going
Book a 30-minute scope call. Bring your last month's POS report and bank statement — we'll show you what we'd reconcile and what it costs.